Office Management and Administration (m/f/d)

Your mission

As part of the Operations team, you will play a central role in the management and coordination of our daily processes. You will have the opportunity to work independently in a dynamic environment and contribute to the efficiency of our team through your structured planning and organizational skills. You are motivated, reliable, communicative and quality-oriented in your day-to-day work. Your tasks include the independent execution of administrative tasks, the implementation of processes to support day-to-day business, especially in the areas of office management, purchasing, shipping and logistics. You communicate clearly and in a friendly manner with internal teams and external partners. Your interest in technical products will help you to quickly immerse yourself with our products. You will be responsible for the organization and shipping process, including the preparation and documentation of shipments.

You will have the opportunity to actively contribute to the improvement of our processes by contributing ideas that optimize the workflow. With a positive and service-oriented attitude, you will create a pleasant working environment. Experience in an international business environment is an advantage.

This position is perfect for you if you have organizational skills, self-motivation and experience in office assistance. The position is currently planned with 32 hours per week and offers the option to expand to a full-time position (40h). Your daily presence in the office is desired, home office is of course possible by arrangement.

Your tasks

• Take responsibility for our administrative tasks and support in daily operational business
• Be the account for the office management
  • Independently handle our external correspondence in German and English (phone, email, and mail)
  • Organize data entries, maintain databases, and management of documents (invoices and document filing)
  • Welcoming and assisting visitors
• Be the account for all purchasing tasks
  • Managing and processing orders with management of the ticket system
  • Supporting the supply chain for our products
• Logistics tasks
  • Maintaining inventory and stock management
  • Receiving and shipping goods, including preparing items for shipment

Your profile

• You have a vocational training/ apprenticeship as an Office Assistant, Administrative Assistant, Industrial Business Management Assistant, Logistics Management Assistant or a comparable qualification
• 2–5 years of professional experience, ideally in a technical company or start-up
• Experience in office management or administrative assistance
• Knowledge of procurement processes and inventory management
• Experience with logistics processes
• Fluent in German and English
• Proficient in MS Office Suite and Google Workspace

Why Blickfeld?

A great team that is passionate about technology: At Blickfeld, you will find like-minded people who are passionate about innovative technologies and inspire each other.
A dynamic environment with fast development cycles and flat hierarchies: Here you can develop and implement your own ideas. With us, the initiative of each individual counts and flat hierarchies enable quick decisions.
Working in an agile environment with monthly sprints and releases: In our lean, agile working environment, you can regularly implement new ideas and see results quickly.
Hybrid working model: You have the option of working flexibly from home or in the office based on individual agreement.
Team events and community activities: We value a positive working environment and promote team spirit through regular team events and joint activities.
Sport and fitness: Thanks to a subsidized membership in the Urban Sports Club, you can enjoy fitness, yoga, swimming, climbing and team sports throughout Munich and promote your health.
Excellent coffee: For the perfect start to the day and in between, we have extremely good coffee to support and invigorate you.

Contact

We are looking forward to your application, including your CV, certificates and a motivation letter.

Your Blickfeld Operations Team!